GSoC 2021 Sub-Org Checklist: OpenFn

GSoC Sub-Org Admin Checklist: OpenFn

Pre-application phase (2021-02-01T00:00:00Z2021-03-28T00:00:00Z)

Start ideas list (2021-02-19T00:00:00Z)
Finalize ideas list (2021-03-27T00:00:00Z)
Respond to student inquiries, update ideas accordingly (through 2021-03-28T00:00:00Z)

Application phase (2021-03-29T00:00:00Z2021-05-16T00:00:00Z)

Assist students with proposals & questions (2021-03-29T18:00:00Z2021-04-13T18:00:00Z)
Review bugs/patches/pull/merge requests from students (through 2021-04-12T00:00:00Z)
Prioritize & review student proposals/applications (beginning 2021-04-13T18:00:00Z)
Identify top candidates and inform @gsoc-admins of slots desired (2021-05-01T18:00:00Z)
Identify final accepted candidates (before 2021-05-11T18:00:00Z)
(Optional) de-duplicate any candidates accepted by multiple projects (through 2021-05-16T00:00:00Z)

Community bonding phase (2021-05-17T00:00:00Z2021-06-06T00:00:00Z)

Announce & welcome accepted students in sub-org community (2021-05-17T18:00:00Z)
Ensure all sub-org students & mentors have agreed on & publish project plan, timeline, milestones (by 2021-06-06T00:00:00Z)
Ensure each sub-org student is ready for start date (2021-06-07T00:00:00Z)

Coding phase (2021-06-07T00:00:00Z2021-08-23T00:00:00Z)

Ensure weekly students’ mentor check-ins and posting of blogs/updates (ongoing)
Ensure mentors complete Phase 1 evaluation (2021-07-12T18:00:00Z2021-07-14T18:00:00Z)
Ensure each student has a post-GSoC planning meeting with mentor (by 2021-08-15T00:00:00Z)

Closeout phase (2021-08-23T00:00:00Z2021-08-31T00:00:00Z)

Ensure sub-org mentors complete final evaluation (2021-08-28T18:00:00Z)
Announce results in sub-org community & celebrate student successes (2021-08-31T00:00:00Z)

Note: This checklist will be “owned” by each GSoC sub-org admin point of contact, and the Hub will send reminders on a regular basis for the assignee to review the checklist during the program. If the SOA would like to delegate this to someone else, please contact @gsoc-admins.

@mamadou , I think you should have access here! I’ve replied to another post on the forum at


@taylordowns2000 & @mamadou, let me know if you decide we should put the checklist on the reminder list of @mamadou instead. Happy to make the change at any point. :slightly_smiling_face:

Thanks, @downey ! I think it’s OK to keep here—most of our back-and-forth with students has been on the OpenFn forum, but I’ve got this bookmarked and will keep an eye on the process as a whole. (And update here more regularly.)

If it’s OK, Mamadou, Stu, and Chaiwa will probably mostly interact with folks around our Github and — is that alright? I’m trying to reduce friction for them.

That’s perfect. We will ask the students to post a weekly update here for record-keeping, but we definitely want them to interact in the normal project community on a regular and ongoing basis. You all are off to a good start! :trophy:

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